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  1. Do you Qualify?
  2. Submit Vendor Interest Form
  3. Policies and Rules
  4. Submit Application
  5. Permit to Sell
  6. Orientation

Do you qualify?

Space is limited, and our market schedules are usually set for the year by February.  We are always interested in hearing from farmers, and each year our markets include new farms and new food products.  Our application period is generally October-February, although occasionally we may offer applications at other times to farmers or producers when we have the opportunity/need for a particular type of product.

Yes

  • Washington state farmers selling their own fresh and value-add products.
  • Locally produced, made from scratch artisanal foods sourced from local farm ingredients.
  • Locally produced, made from scratch prepared foods sourced from local farm ingredients.

Our priority is to support diverse, sustainable, local farms.  We also include unique, locally-focused artisan food businesses that do not already have retail distribution, and/or a bricks-and-mortar location. Food artisans are expected to source from local farms and feature local farm ingredients.


No

  • Non-food and out-of-state businesses.
  • Crafts (unless a farmer brings a small amount of farm-sourced crafts as a small adjunct to their primary inventory of farm-grown foods - allowed on a case-by-case basis).
  • Carnival-like foods (sno-cones, hot dogs, etc.)
  • Nationally distributed packaged foods, energy drinks, etc.
  • Pet foods.
  • Imported or out-of-state agricultural products including coffee beans.
  • Wholesale or resale products of any kind.
  • Locally made products that do not include Washington farm-sourced ingredients.

Complete a Vendor Interest Form

If you meet our qualifications, please submit details about your farm and products for our review, via the Vendor Interest Form link below. We always welcome inquiries from farmers, fishers, and dairies.  For non-farm food businesses: our market schedules have no more room for food vendors at this time, and any Interest Forms submitted will either be kept on a list for review later in the year, or rejected if we cannot accommodate you in our markets.  Non-farm food vendors must be prepared to submit product samples, labels, marketing materials, and price points for review upon our request. Your business must be up and running, not in the idea stage. We will respond to relevant inquiries within 3 weeks of receipt.  We receive numerous inquiries each week, especially re. baked goods and sweets, but our space is very limited and we simply cannot accommodate all inquiries.  

Vendor Interest Form

Please do not fill out this form if you are already a current vendor or if you are interested in participating in our markets in one of the following capacities:



Policies and Rules

Once your business has been invited to submit a full application, you must first read our Policies and Rules booklet. This document will prepare you for market day operations, our fee structure, permits, and other pertinent information.

Local Sourcing

In order to ensure that artisanal and ready-to-eat foods in our markets support local farms, we have instituted local sourcing audits. These audits are performed by non-Market day staff, are unannounced, and include both a visual check for signage and labeling as well as a written statement form to be filled out by the food vendor. We may also ask for receipts.

Application Process

Vendors are invited to apply only if we have reasonable certainty of granting selling space at one or more of our markets. We have an electronic application process, and qualifying vendors will be sent an email with log-in instructions.

All relevant licenses, permits and other documents must be submitted with the application form. However, if you are a food business still waiting for Health Department permits, you can wait to secure those permits upon acceptance at one of our markets.  Vendors' stalls must have proper signage, pricing information, information about  ingredients and sourcing, correct certification information, etc.  

Inquiries and applications are accepted and processed primarily in November through February for the following market season. 

Resources

Insurance: liability and product liability insurance is required for all market vendors. One resource specializing in Farmers Markets is Campbell Risk Management.

Health Department Permits

Fire Department Permits

WA State LCB endorsement for selling/sampling wine and beer at Farmers Markets

City of Seattle business license and tax (Farmers are exempt)

Washington State business license (required of all Farmers Market farmers and vendors)

Washington State Department of Agricultural licenses, permits, and registrations (includes apiary registration, egg handlers license, nursery license, etc.)


Permits to Sell

We will review your application and send you, by mail, a Permit to Sell for all markets where you are accepted. You may be limited from selling certain products at some markets, depending on the existent vendor mix. You may be wait listed for some or all of your preferred dates, as space is limited and the growing season is unpredictable. You may only sell the products listed on your application - vendors cannot sell products that were not listed on the original application without submitting an addendum and getting written approval.

New Vendor Orientation

New vendors potentially enter our system year round, so there is no universal orientation. Instead, each vendor must read all relevant rules and policies, be prepared with the right equipment and signage, and have a good understanding of our programs and procedures. There is an annual Vendor Meeting in late February that's an opportunity to get to know your fellow vendors and market staff, vote for farmer board members, and learn about updates or changes in the market operations. We also send out vendor e-newsletters.

Before your first day of sales, the Market Manager will contact you to review market-specific information regarding loading area, timing, your booth space, etc.

Please Review These Resources

WSU Small Farms Program: Marketing Information, Vendor Guide to Market Day (and the Spanish language version)

WSDA Small Farm and Direct Marketing Handbook

WSDA Small Farms and Direct Marketing Website

Famers Market Coalition Farm Business and Marketing Resources.

Canopy Safety 101 from the WSFMA

Federal Benefits Programs: